Program/Facility Secretary-Athletic Department
Position Type:
Secretarial/Clerical/Administrative AssistantDate Posted:
6/13/2023Location:
Athletic Department - BCCHSDistrict:
Battle Creek Public Schools - websiteClassification:
Program/Facility Position Title:
Athletic Department Secretary (11-month) Primary Function:
Performs secretarial and other duties for the Athletic Director Major
Responsibilities:
Provides secretarial and administrative support for the Athletic Director.
Salary:
$18.
03 per hour GENERAL SUMMARY Under the direct supervision of the high school principal/athletic director, responsible for Managing athletic department office to maintain an efficient, orderly, productive, and organized student athletics and activities program.
DUTIES AND RESPONSIBILITIES Greets and provides information to staff, parents, students, and public via phone or in person regarding athletic programs and events.
Provides good customer service and communicates and gets along well with others.
Prepares all letters, correspondence, memos and reports for athletic director.
Assist athletic director with planning and preparation for any annual athletic conference or special athletic event.
Assist with the maintenance of teacher and coach confidential evaluations and files.
Maintains minutes and agendas from meetings.
Assist athletic director with Michigan High School Athletic Association reports and/or duties Maintains contact with officials, opposing schools, facilities and maintenance staff and bus garage informing the parties regarding any changes in the schedule.
Monitor coaches' compliance with training requirements for first aid, CPR and clock hour certification requirements.
Assist the athletic director to create and update all athletic schedules.
Maintain inventory of athletic schedules and distribute to other schools, parents and community.
Create, update and distribute rosters for all sports.
Coordinates logistics of athletic tournaments and/or sporting events for all competition.
Prepare photos with names for printer of high school sports programs, prepare rosters for home events.
Verify all event dates, times, sites, etc.
with athletic directors, officials, and coaches.
Provide information regarding athletic program to community, other schools and media.
Assist in developing and distributing facility use calendar for district gyms and fields.
Requisition Athletic Department supplies, equipment, printing, and other services.
Maintains records of win/loss and records for all athletic teams.
Assist the Athletic Director in preparing materials for each season's parent meeting.
Post daily calendar of events on Athletic Department board.
Provide employment forms for student and adults working events.
Create and maintain detailed student athlete files, including a record of athletic eligibility for all student-athletes including, but not limited to grades, course requirements, attendance and health records.
Notifies athletes, parents and coaches of probation athletes.
Create, monitor, print and distribute Athletic Honor Roll per sport season.
Maintains the schedule of appointments, makes arrangements for interviews, appointments for parents, organizations and athletic representatives with the Athletic Director.
Work with Financial Service Department to ensure the department is in compliance with established accounting procedures and/or district policies.
Assist with the preparation of gate money bags for home events.
Maintain accurate records; balance ticket sales reports; prepare money for deposit.
Assist with budget spreadsheet for each individual sport budget area.
Create and print programs for all tournaments hosted.
Count and distribute tournament monies; balance financial statement.
Maintain master calendar of facility use requests and forward the information for action and/or follow up with district's designated coordinator of facility usage agreement and board procedures.
Also answer questions and check availability.
Flexible schedule is preferred.
Performs other duties as assigned JOB
Qualifications:
Associate's degree in business, office management, and administrative, clerical or related field preferred.
Five or more years of demonstrated successful work experience in a secretarial/clerical position is preferred.
Successful experience and/or training in principles of office management or general accounting practice and procedures required.
Demonstrated successful experience in working with students and adults.
Minimum of 45 word per minute key boarding speed required Ability to multi-task and including working in a busy office environment.
Ability to perform detail work in an active office environment.
Proficient in the personal computers, scanners, laptops including software operations, i.
e.
spreadsheet, desktop publishing, Microsoft Office software.
Previous experience and/or knowledge in records management systems.
Proficient with computers and other office equipment.
Prior experience working in an athletic department.
SCHOOL SAFETY CLEARANCE:
The successful candidate will be subject to a fingerprint and background check as a condition of employment.
All fees required for this check (estimated $73.
00) will be the responsibility of the successful applicant.
The Battle Creek Public School District is an equal opportunity employer and will not discriminate on the basis of race, color, handicap, sex, age, religion, national origin, weight, height, or marital status in its employment practices.
SUPERVISOR:
Athletic Director and Principal at Battle Creek Central High School Recommended Skills Agenda Development Audio Equipments Cpr Coaching And Mentoring Customer Service Desktop Publishing Estimated Salary: $20 to $28 per hour based on qualifications.
Secretarial/Clerical/Administrative AssistantDate Posted:
6/13/2023Location:
Athletic Department - BCCHSDistrict:
Battle Creek Public Schools - websiteClassification:
Program/Facility Position Title:
Athletic Department Secretary (11-month) Primary Function:
Performs secretarial and other duties for the Athletic Director Major
Responsibilities:
Provides secretarial and administrative support for the Athletic Director.
Salary:
$18.
03 per hour GENERAL SUMMARY Under the direct supervision of the high school principal/athletic director, responsible for Managing athletic department office to maintain an efficient, orderly, productive, and organized student athletics and activities program.
DUTIES AND RESPONSIBILITIES Greets and provides information to staff, parents, students, and public via phone or in person regarding athletic programs and events.
Provides good customer service and communicates and gets along well with others.
Prepares all letters, correspondence, memos and reports for athletic director.
Assist athletic director with planning and preparation for any annual athletic conference or special athletic event.
Assist with the maintenance of teacher and coach confidential evaluations and files.
Maintains minutes and agendas from meetings.
Assist athletic director with Michigan High School Athletic Association reports and/or duties Maintains contact with officials, opposing schools, facilities and maintenance staff and bus garage informing the parties regarding any changes in the schedule.
Monitor coaches' compliance with training requirements for first aid, CPR and clock hour certification requirements.
Assist the athletic director to create and update all athletic schedules.
Maintain inventory of athletic schedules and distribute to other schools, parents and community.
Create, update and distribute rosters for all sports.
Coordinates logistics of athletic tournaments and/or sporting events for all competition.
Prepare photos with names for printer of high school sports programs, prepare rosters for home events.
Verify all event dates, times, sites, etc.
with athletic directors, officials, and coaches.
Provide information regarding athletic program to community, other schools and media.
Assist in developing and distributing facility use calendar for district gyms and fields.
Requisition Athletic Department supplies, equipment, printing, and other services.
Maintains records of win/loss and records for all athletic teams.
Assist the Athletic Director in preparing materials for each season's parent meeting.
Post daily calendar of events on Athletic Department board.
Provide employment forms for student and adults working events.
Create and maintain detailed student athlete files, including a record of athletic eligibility for all student-athletes including, but not limited to grades, course requirements, attendance and health records.
Notifies athletes, parents and coaches of probation athletes.
Create, monitor, print and distribute Athletic Honor Roll per sport season.
Maintains the schedule of appointments, makes arrangements for interviews, appointments for parents, organizations and athletic representatives with the Athletic Director.
Work with Financial Service Department to ensure the department is in compliance with established accounting procedures and/or district policies.
Assist with the preparation of gate money bags for home events.
Maintain accurate records; balance ticket sales reports; prepare money for deposit.
Assist with budget spreadsheet for each individual sport budget area.
Create and print programs for all tournaments hosted.
Count and distribute tournament monies; balance financial statement.
Maintain master calendar of facility use requests and forward the information for action and/or follow up with district's designated coordinator of facility usage agreement and board procedures.
Also answer questions and check availability.
Flexible schedule is preferred.
Performs other duties as assigned JOB
Qualifications:
Associate's degree in business, office management, and administrative, clerical or related field preferred.
Five or more years of demonstrated successful work experience in a secretarial/clerical position is preferred.
Successful experience and/or training in principles of office management or general accounting practice and procedures required.
Demonstrated successful experience in working with students and adults.
Minimum of 45 word per minute key boarding speed required Ability to multi-task and including working in a busy office environment.
Ability to perform detail work in an active office environment.
Proficient in the personal computers, scanners, laptops including software operations, i.
e.
spreadsheet, desktop publishing, Microsoft Office software.
Previous experience and/or knowledge in records management systems.
Proficient with computers and other office equipment.
Prior experience working in an athletic department.
SCHOOL SAFETY CLEARANCE:
The successful candidate will be subject to a fingerprint and background check as a condition of employment.
All fees required for this check (estimated $73.
00) will be the responsibility of the successful applicant.
The Battle Creek Public School District is an equal opportunity employer and will not discriminate on the basis of race, color, handicap, sex, age, religion, national origin, weight, height, or marital status in its employment practices.
SUPERVISOR:
Athletic Director and Principal at Battle Creek Central High School Recommended Skills Agenda Development Audio Equipments Cpr Coaching And Mentoring Customer Service Desktop Publishing Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
